HORANA GAVEL CLUB
Role plays : The basic introduction for role plays of the Gavel Club
Gavelier of the Day
Once the segment holder has completed his/her role the
Gavelier of the day takes control of the meeting by way of a shake of the hand.
When introducing prepared speakers, you must follow the
given order
- Mention the speech project (Ice breaker or 2nd Project)
- Call upon the project evaluator to read the objectives of the speech
- After the evaluator concludes the sharing of the project objectives, Gavelier of the day must introduce the speaker.
Make sure your introduction increases the level of reception
a speaker gets and boosts the speaker’s moral.
Introduction of speakers should be in the following manner
- Speakers significant achievements
- School or any special things to be highlighted
- Name of the speaker, Speech title, Name of the speaker
- The Gavelier of the day can conclude his/her segment by handing over control to the Coordinator.
Round Robin Master
Upon taking controls from the Gavelier of the day Round
Robbin Master is responsible for kick-starting the meeting and building up the
speaking of the audience.
The Round Robbin Master should acknowledge the audience and
give a brief introduction about his or her role at the meeting.
“My role is to kick start the meeting with a brief energizer
known as the Round Robbin. This is an activity for which all members must
participate. The purpose of this activity is to help you to learn how to talk
on your feet and speak sense”
The rules are simple. (Clearly explain all the rules)
- You are required to speak on the given topic for 20 seconds. At the end of the 20 seconds, the timer will ring the bell.
- Every speaker must begin his or her speech with the last word uttered by the previous speaker.
- Most importantly stick to the given topic.
As the Round Robbin Master, your responsibility is to
encourage and excite the members. So select an easy and interesting topic that
people can speak freely on.
Mention the speaking order and ensure that you end the
session with your 20-second speech.
Once you completed your segment return the control to the
Gavelier of the day by way of the shack of hand.
General Evaluator
The General Evaluator is responsible for sharing his or her thoughts
regarding the conduct of the meeting. Upon being introduced by the Gavelier of
the day the GE should acknowledge the audience and give a brief introduction about
his or her role at the meeting.
“The purposes of the General Evaluator are to give independent
feedback regarding the conduct and organization of the meeting today. I will be
providing a brief evaluation of all role players and the atmosphere of the
meeting so that we can constantly strive to improve the meeting standards”
Then the GE should recognize the support of other generic
role players at the meeting, and request them to introduce their role briefly
and clearly.
- Timer
- Ah-Counter
- Grammarian
At the end of the meeting when GE called upon by the
Gavelier of the day, he or she should invite Timer and Ah-Counter to submit
reports. Then GE should invite evaluators to do prepared speeches and Table
Topic evaluations. The Grammarian to present his/her report. Then Ge should
give his/her comments/evaluation on the meeting.
As the General Evaluator, you need to comment on the following
areas.
- Layout/atmosphere and ambiance of the meeting
- Give feedback with the purpose of improvements
- Just give a generic overview of your assessment
- Avoid being too harsh and overly critical so as to de-motivate role players.
- Refrain from making any comments about speakers, that is not part of your role
A GE will be allotted 2 minutes to share his/her thoughts.
Once you shared your feedback, you must hand controls to the
Gavelier of the day.
Grammarian
The Grammarian is responsible for monitoring the use of
Grammar at the meeting and should introduce himself/herself in the following
manner.
“As the Grammarian for the day, my role is to monitor the
correct use of grammar and note areas for improvement. At the end of the
meeting, I will be presenting a report from which we could all learn. My second
task is to share a word or short phrase for the day. The audience is encouraged
to actively use this word/phrase during the course of the meeting"
When picking a word for the day, try to find words that the audience can benefit from. Make sure that the word is printed out / written
in clear font and put up for all to view.
The word for the day needs to be explained, in terms of its
meaning and adaptation into a sentence. It would also help if the correct
pronunciation can be taught to those in the audience.
At the end of the meeting when the Grammarian is called up
to present his or her report, you need to cover the following.
- Examples of correct use of grammar
- Examples of incorrect use of grammar
- Highlight any interesting and unique words use by the audience during the meeting
Most importantly if you are the Grammarian make sure you
don't make grammatical mistakes while presenting your report.
The Grammarians report should be for the duration of 2 minutes
only.
Timer
Upon taking controls from the
Gavelier of the day, the Timer is responsible for monitoring the time of role
players and speakers at the meeting.
The introduction should be made in the
following manner;
“The timer is responsible for
monitoring the time slots allocated to speakers and role players at the
meeting. To assist you better deliver
your speeches, I would use the following color cards at specific time intervals”
(Explain the timing criteria for
Prepared speeches/Table topic/Round Robin using the follwing time slots)
Time Slots
Preparied Speeches
Completion of 4th minute- Green card
Completion of 5th minute- Amber card
Completion of 6th minute- Red card
Table Topic Session
Completion of 1st minute - Green card
Completion of 1min and 30sec- Amber card
Completion of 2nd minute - Red card
Round Robin Session - Every 2mins
Ah- Counter
The purpose of the Ah-Counter is to note words and sounds used as a crutch or pause filler by anyone who speaks during the meeting.
Words may be inappropriate interjections such as and, well, but, so, you know.
Sounds may be ah, um, er. You should also note when a speaker repeats a word or phrase such as “I, I” or “This means, this means.”
Prior to the meeting,
Prepare a brief explanation of the duties of the Ah-Counter for the benefit of guests. Upon arrival at the meeting Get a pen and blank piece of paper on which to make notes, or get a blank copy of the Ah-Counter’s log, if your club has one, from the sergeant at arms.
During the meeting,
When introduced prior to Table Topics, explain the role of the Ah-Counter. In some clubs, small fines are levied on members who do or do not do certain things. (For example, members are fined who use crutch words, are not wearing their Toastmasters pin to the meeting, etc.) If your club levies fines, explain the fine schedule.
Throughout the meeting,
Listen to everyone for crutch sounds and long pauses used as fillers and not as a necessary part of sentence structure. Write down how many crutch sounds or words each person used during all portions of the meeting..When called on by the General Evaluator d uring the evaluation segment, stand by your chair and give your report.
After the meeting,
Give your completed report to the treasurer for collection of fines if your club.
Table Topic Master
Upon taking controls from the Gavelier of the day the Table Topic Master is responsible for engaging the members in an impromptu speaking challenge. The Topics Master should acknowledge the audience and give a brief introduction about his or her role at the meeting.
“My role today is to challenge you all to speak on the spot. Impromptu speaking is a skill that can only be mastered with constant practice. At today’s meeting, you are given the chance to speak on the spot”
The rules are simple. (Clearly explain the rules mentioned below)
Each speaker is given two minutes to speak
As this is a self-learning environment I highly encourage you to volunteer to speak
But in the event, the audience does not volunteer I will have to pick speakers at random
Make sure you have thought of your topic well before the meeting and they are clearly written. Avoid using compliment topics.
It is your job to introduce the speaker and his or her topic as follows.
Please welcome on stage. “(Name), (Topic), (Topic), (Name)”
Don’t forget to shake the speaker’s hand and then take your seat at the head table.
Once the speaker has concluded his or her speech, you need to shake the speaker’s hand and make a brief positive response regarding his/her speech.
Speech Evaluators
All speech evaluators must take
care to give productive and unbiased feedback in a way that would benefit the
speaker and the audience.
In order to fulfill this role to
its highest expectation, the evaluator must get in touch with the speaker and
assess the project objectives and provide support in preparation.
At the meeting, a speech evaluator
is first asked to present the objectives of the prepared speech. During which he/she must be through with the
project manual and speech objectives.
When introducing the objectives
of the speech, the evaluator can refer to the “objective summary” and share
his/her assessment requirements in brief.
This introduction should take no longer than 1 minute. The evaluator will then hand over controls to
the Gavelier of the day who will introduce the speaker to the audience.
When sharing the speech
evaluation, the evaluator is responsible for submitting his/her written
observation in the Gavelier of the day manual and handing it back to the speaker before the end of the meeting.
An evaluator is given a 2minute
time slot to provide a verbal report about the specific areas mentioned in the
project objective. A good evaluation should
follow the below mentioned order.
- Summarize your thoughts about the speech in general (i.e the thought behind the main theme, its relevance to the audience etc.)
- Move on the highlighting some strong points to the speaker - it is always best to mention the strong points with the examples from the speech. (i.e. “Janaka I noticed you had a great sense of stage practice, right throughout your speech you move about the stage with purpose during key interval which I though was impressive and helped the audience recall the key points of your speech”)
- Suggest areas for improvement – sharing points for improvement does not mean you demotivate the speaker. It is your job to be constructively critical. When sharing thoughts for improvement always give a suggested technique that the speaker could apopt to improve next time around instead of just highlighting the mistake (i.e. “ Janaka one thing I notice in your speech was that you kept fidgeting with your hands, this can be very distracting to the listeners and I would recommend that you avoid this by trying to focus on using open palm gestures throughout your speech until you master more advanced forms of body language)
- Always end yor evaluation by summarizing the ke points in terms of areas for improvement and positive points. It is your job to motivate the speaker to listen and actively listen from your evaluation.
- The same evaluation techniques apply for the Topic evaluators.
The same evaluation techniques apply for the Topic evaluators.
The duration given is 2 minutes.
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